Administrative Judges Notification of Magistrate Appointments and Terminations

Effective Jan. 1, 2018, amendments to Rules 4.01 and 19 of the Rules of Superintendence require administrative judges to notify the Office of Attorney Services at the Supreme Court of Ohio within 30 days of the appointment or termination of an appointment of a magistrate for that court or division.

This is only for appointments of magistrates which occur on or after Jan. 1, 2018. Administrative judges do not have to provide notice of appointments for magistrates who were appointed prior to Jan. 1, 2018, however the office must be notified of the termination of any appointment that occurs after Dec. 31, 2017 (even if the magistrate’s appointment began prior to Jan. 1, 2018).


Please read through the Step-by-step instructions on how to access and use the administrative judge portal before logging into the portal below.

Administrative judges will use the same credentials to access the administrative judge portal that they use for the monthly reporting through the eStats portal.

Oath of Office

Amended Sup.R. 19 also requires that magistrates take an oath of office administered by the administrative judge. Furthermore, the magistrate shall file (within 30 days of appointment) a certificate of oath, signed by the administrative judge with the clerk of the court in which the magistrate serves.

Although magistrates appointed prior to Jan. 1, 2018 are not subject to the oath requirement, the Office of Attorney Services encourages all magistrates - regardless of when they are appointed - be given the oath and file it.

A copy of the rule amendments related to Magistrate Notification, Registration, and Oath of Office can be found here.

Please contact the Office of Attorney Services by either calling 614.387.9320, option 1, or by sending an email to if you have any questions.

Please read the step-by step instructions before logging into the portal.

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